# AI Policy Template for Educational Institutions

**[Institution Name] AI Acceptable Use Policy**

## 1. Purpose
The purpose of this policy is to establish guidelines for the responsible and ethical use of Artificial Intelligence (AI) tools by students, faculty, and staff at [Institution Name].

## 2. Guiding Principles
- **Academic Integrity**: AI should support learning, not replace independent thought or work.
- **Data Privacy**: Protect personal and sensitive institutional data.
- **Transparency**: Be open and honest about when and how AI is used.
- **Equity**: Ensure AI tools are accessible and do not reinforce biases.

## 3. Acceptable Use for Students
- **Assisted Learning**: Students may use AI tools for brainstorming, outlining, explaining concepts, or checking grammar, provided it aligns with specific assignment guidelines.
- **Citation**: Any content generated by AI must be properly cited according to [Institution Name]'s citation guide.
- **Prohibited Use**: Using AI to write entire essays, solve assessment problems without understanding, or complete work claimed as one's own is a violation of the Academic Integrity Policy.

## 4. Acceptable Use for Faculty & Staff
- **Productivity**: Faculty may use AI for administrative tasks, lesson planning, and creating educational resources.
- **Assessment Design**: Faculty are encouraged to design assessments that evaluate critical thinking and authentic understanding, reducing the risk of misuse.
- **Data Protection**: Staff must not input sensitive student data (PII) into public AI models (e.g., ChatGPT) unless a specific enterprise agreement protecting that data is in place.

## 5. Data Privacy Guidelines
- Do not enter personally identifiable information (PII) into non-approved AI tools.
- Be aware that "free" AI tools often use your input data to train their models.
- Use only institution-approved AI tools for handling confidential information.

## 6. Policy Review
This policy is dynamic and will be reviewed [Semesterly/Annually] to adapt to the rapidly evolving AI landscape.

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*This template is provided by iView Learning as a starting point. Institutions should customise it to their specific needs and legal requirements.*